From: CBS%UK.AC.RUTHERFORD.MAIL::EARN.UICVM::TEISTEER 4-MAY-1989 22:59:25.06 To: LOU,SUSAN CC: Subj: Three-meeting budget calculations (TEI B8) Via: UK.AC.RUTHERFORD.MAIL; Thu, 4 May 89 22:59 BST Received: from UKACRL by UK.AC.RL.IB (Mailer X1.25) with BSMTP id 3336; Thu, 04 May 89 22:57:23 BS Received: from UICVM by UKACRL.BITNET (Mailer X1.25) with BSMTP id 2934; Thu, 04 May 89 22:57:22 B Received: by UICVM (Mailer R2.02) id 7666; Thu, 04 May 89 16:56:39 CDT Date: 4 May 1989 15:11:10 CDT Reply-To: Text Encoding Initiative Steering Committee List , Michael Sperberg-McQueen 312 996-2477 -2981 Sender: Text Encoding Initiative Steering Committee List Comments: "ACH / ACL / ALLC Text Encoding Initiative" From: Michael Sperberg-McQueen 312 996-2477 -2981 Subject: Three-meeting budget calculations (TEI B8) To: Lou Burnard , Susan Hockey 1. Background We are short of money on both continents: in the U.S. our budget is for $199,000, of which we have raised about $185,000. In Europe, we have 33,000 ECU to pay for working committee travel of about 35,000 ECU and steering committee travel of about 5000 ECU. We are therefore short about $15,000 in the U.S., about 7000 ECU in Europe. 2. Problem and Recommendation If we cancel three committee meetings, there will be 11 meetings (two of TD, three each of TR, AI, ML). Which committees should meet twice in Europe and once in North America, and which vice versa? I assume that for political reasons we do not want to cancel all three meetings on the same continent. I assume also that we wish to reduce the cost to North Americans more than the cost to Europeans, since the North Americans are harder up. We have three possibilities, which I lay out below: committee TR, or AI, or ML will cancel one of its American meetings, and the other two committees will cancel one of their European meetings. The results are given below. All possibilities are computed on the basis of the new travel times (three days and two), with cost estimates of $1300 / 1170 ECU for transatlantic trips and $700 / 630 ECU for other trips. One committee member is assumed to be the host and to have no travel expenses. US subs. Eur. subs. 1 Four-meeting plan (for comparison): $ 34,550 34,695 ECU 2 TR cancels American meeting: $ 26,000 27,720 ECU 3 AI cancels American meeting: $ 26,600 27,180 ECU 4 ML cancels American meeting: $ 25,700 27,990 ECU 5 All cancel European mtg (for comparison) $ 24,150 29,655 ECU None of the plans saves a full $15000 on the U.S. side, but since the editorial travel budget holds $9000 which we can try not to spend, any of plans 2-5 will save enough that we can be confident of meeting our commitments. I assume it will be most convenient for the committee heads to take plan 2 (each committee head meets once overseas and twice on the head's "home" continent. I recommend we inform the committee heads of this at once and let them know their budget in dollars and ECU. 3. Detailed calculations US-Eur $1300 USD U.S. participation costs in dollars US-US $700 USD (1000 or 500 + 100 * 3 or 2 days) Eur-US 1170 ECU European participation costs in ECU Eur-Eur 630 ECU (900 or 450 + 90 * 3 or 2 days) 3.1. Four meetings (for comparison) No mtgs --Meeting costs-- 50% Subsidy Group N Trans Intr NA Eur NAcost E cost Tot co Dollar ECU TD Amis 5 $1300 $700 1 1 $ 2800 $ 6500 $ 9300 $ 4650 TD Eurs 3 1170 630 1 1 3510 1260 4770 2385 TR Amis 5 $1300 $700 2 2 $ 5600 $13000 $18600 $ 9300 TR Eurs 5 1170 630 2 2 11700 5040 16740 10170 AI Amis 7 $1300 $700 2 2 $ 8400 $18200 $26600 $13300 AI Eurs 7 1170 630 2 2 16380 7560 23940 13770 ML Amis 4 $1300 $700 2 2 $ 4200 $10400 $14600 $ 7300 ML Eurs 4 1170 630 2 2 9360 3780 13140 8370 Totals 40 7 7 $21000 $48100 $69100 $34550 40950 17640 58590 34695 3.2. Home Continent approach: TR cancels one NA meeting No mtgs --Meeting costs-- 50% Subsidy Group N Trans Intr NA Eur NAcost E cost Tot co Dollar ECU TD Amis 5 $1300 $700 1 1 $ 2800 $ 6500 $ 9300 $ 4650 TD Eurs 3 1170 630 1 1 3510 1260 4770 2385 TR Amis 5 $1300 $700 1 2 $ 2800 $13000 $15800 $ 7900 TR Eurs 5 1170 630 1 2 5850 5040 10890 6660 AI Amis 7 $1300 $700 2 1 $ 8400 $ 9100 $17500 $ 8750 AI Eurs 7 1170 630 2 1 16380 3780 20160 11565 ML Amis 4 $1300 $700 2 1 $ 4200 $ 5200 $ 9400 $ 4700 ML Eurs 4 1170 630 2 1 9360 1890 11250 7110 Totals 40 6 5 $18200 $33800 $52000 $26000 35100 11970 47070 27720 3.3. AI cancels one NA meeting No mtgs --Meeting costs-- 50% Subsidy Group N Trans Intr NA Eur NAcost E cost Tot co Dollar ECU TD Amis 5 $1300 $700 1 1 $ 2800 $ 6500 $ 9300 $ 4650 TD Eurs 3 1170 630 1 1 3510 1260 4770 2385 TR Amis 5 $1300 $700 2 1 $ 5600 $ 6500 $12100 $ 6050 TR Eurs 5 1170 630 2 1 11700 2520 14220 8595 AI Amis 7 $1300 $700 1 2 $ 4200 $18200 $22400 $11200 AI Eurs 7 1170 630 1 2 8190 7560 15750 9090 ML Amis 4 $1300 $700 2 1 $ 4200 $ 5200 $ 9400 $ 4700 ML Eurs 4 1170 630 2 1 9360 1890 11250 7110 Totals 40 6 5 $16800 $36400 $53200 $26600 32760 13230 45990 27180 3.4. ML cancels one NA meeting No mtgs --Meeting costs-- 50% Subsidy Group N Trans Intr NA Eur NAcost E cost Tot co Dollar ECU TD Amis 5 $1300 $700 1 1 $ 2800 $ 6500 $ 9300 $ 4650 TD Eurs 3 1170 630 1 1 3510 1260 4770 2385 TR Amis 5 $1300 $700 2 1 $ 5600 $ 6500 $12100 $ 6050 TR Eurs 5 1170 630 2 1 11700 2520 14220 8595 AI Amis 7 $1300 $700 2 1 $ 8400 $ 9100 $17500 $ 8750 AI Eurs 7 1170 630 2 1 16380 3780 20160 11565 ML Amis 4 $1300 $700 1 2 $ 2100 $10400 $12500 $ 6250 ML Eurs 4 1170 630 1 2 4680 3780 8460 5445 Totals 40 6 5 $18900 $32500 $51400 $25700 36270 11340 47610 27990 3.5. Yankee jingoism approach (only European meetings canceled) No mtgs --Meeting costs-- 50% Subsidy Group N Trans Intr NA Eur NAcost E cost Tot co Dollar ECU TD Amis 5 $1300 $700 1 1 $ 2800 $ 6500 $ 9300 $ 4650 TD Eurs 3 1170 630 1 1 3510 1260 4770 2385 TR Amis 5 $1300 $700 2 1 $ 5600 $ 6500 $12100 $ 6050 TR Eurs 5 1170 630 2 1 11700 2520 14220 8595 AI Amis 7 $1300 $700 2 1 $ 8400 $ 9100 $17500 $ 8750 AI Eurs 7 1170 630 2 1 16380 3780 20160 11565 ML Amis 4 $1300 $700 2 1 $ 4200 $ 5200 $ 9400 $ 4700 ML Eurs 4 1170 630 2 1 9360 1890 11250 7110 Totals 40 7 4 $21000 $27300 $48300 $24150 40950 9450 50400 29655