Minutes of the Steering Committee Meeting 16-17 June 1991, Berkeley, California C. M. Sperberg-McQueen University of Illinois at Chicago Document Number: TEI SCM18 July 13, 1991 (18:28:43) Draft July 13, 1991 (18:28:43) 1 1 1. APOLOGIES FOR ABSENCE Present: Robert Amsler (RA), Lou Burnard (LB), Susan Hockey (SH), Nancy Ide (NI), C. M. Sperberg-McQueen (MSM), Donald Walker (DW), Anto- nio Zampolli (AZ). Absent: none. 2 2 2. MINUTES OF THE PREVIOUS MEETING (TEI SC M17) The minutes of the previous meeting (TEI SC M17) were accepted with- out changes. 3 3 3. MATTERS ARISING FROM THE MINUTES A discussion of the results of the public meetings in Tempe was deferred to the next day, and then deferred again. The action to LB to write a summary of the public discussions in Tempe remains outstanding; he is requested to distributed it electronically. 4 4 4. WORK GROUPS These were discussed in the light of Wendy Plotkin's summary of their status, TEI SC R13 (appended). TR 1: character sets No discussion. TR 2: text criticism This group has not begun serious work; Robert Kraft has been too busy. MSM to ask RK for schedule of work and response to objectives for 15 July Due: asap It was decided that if RK cannot or will not begin acting as WG head, Peter Robinson should be asked to serve in his stead. It was also decided to add Ian Lancashire to this group, to ensure that literary editions are also considered. (If IL will not or cannot serve, Speed Hill to be asked.) N.N. (not assigned) to ask Ian Lancashire to serve. Due: none assigned TR 3: hypertext and hypermedia The work group is moving; no action was taken. TR 4: formulae etc. This group has been very quiet since December; the editors should nudge them. LB to pursue Paul Ellison asking for minutes of the WG's meeting and a plan of further work Due: asap TR 5: newspapers This group has no head. SH spoke in Denmark to one Harald v. Hielm- crone, Statsbiblioteket, Universitetsparken, DK-8000 Århus C, +45 (86) 12 20 22, fax +45 (86) 13 27 04. It was also thought that a woman in Sture Alle''n's group, Gud*run Magnu''sdottir, might be interested; the Institut fuEr deutsche Sprache and Mitre Corporation were also men- tioned as possibly being interested in newspapers. After discussion, it was decided that the TEI will not form a WG on this topic; if Mitre pro- duces a draft on the topic, we will undertake to submit it to committee TR for comment, and circulate it to Burghard Rieger and others for reac- tions. Otherwise no section on newspapers is to be expected. TR 6: language corpora LB reported that Biber had invited Jeremy Clear to an August meeting which however JC cannot attend. Biber appears interested mostly in cor- pus selection procedures; there is some fear lest this WG not address the issues of common grammatical annotation in corpora. N.N. (not assigned) to speak to Biber, ensure the WG will touch on all objectives Due: not specified TR 7: reference works It was agreed to abandon the formation of this work group. TR 8: printed books and analytic bibliography The numbering of this and the next WG was settled: TR 8 is printed books, TR 9 manuscripts. MSM to inform Wendy Plotkin. No report from this group. LB to contact J. Barnard for information and to nudge him Due: asap TR 9: manuscripts No start has been made by this WG. LB to mail a copy of TEI P1 to Jacqueline Hamesse Due: asap MSM to contact Elizabeth Brown of AHA for candidate members Due: asap LB to contact Dan Greenstein for candidate members Due: asap AI 1: general linguistics The committee expressed satisfaction with the progress of this work group. AI 2: spoken texts Stig Johansson has organized a meeting for Oslo in August. A new member was reported: And Rosta, responsible for tagging in the ICE project. AI 3: literary studies SH has sent a note to Paul Fortier responding to his most recent inquiries, telling him that WGs are to be formed on verse, performance texts, and literary prose, and asking for further information about the literary theory WG proposed by AI3. Members suggested for the verse group were: * David Robey (as head) * David Chisholm * Elli Mylonas * Wilhelm Ott (if willing) MSM was assigned to contact Chisholm and to ask Elli Mylonas whether this is the work group she would most prefer to serve on. No one was assigned to contact David Robey. N.N. (not assigned) to contact David Robey, ask to serve as head, inform of membership Due: asap MSM to contact David Chisholm Due: asap Members proposed for the work group on performance texts were: * Elli Mylonas (as head) * Rosanne Potter * John Lavagnino MSM to contact Elli Mylonas and ask to serve, also ask whether she is willing/able to serve also on mss or verse and if not ask for possible alternates. Due: asap [MSM raised these questions with EM on 10 July 1991; EM asked for time to consider and will discuss the issues with MSM and LB during the Prov- idence workshop, 22-26 July 1991. -MSM] Members proposed for the work group on literary prose were: * Tom Corns (as head) * Christian Delcourt * Paul Fortier * Donald Ross LB was asked to contact Tom Corns; no one was assigned to contact the others. [This appears to leave the contact as the head's responsibili- ty. -MSM] LB to contact Corns Due: asap Each group is to deal with the problems of marking narrative struc- ture within the confines of their area; if multiple solutions are devel- oped, each WG will name one member to a joint study group to reconcile the differences. The editors were assigned to draft the objectives dur- ing the evening hours and present them the next day. [This unfortunate- ly was not done.] editors to draft charges to work groups on literary text types Due: immediately AI 4: historical studies This group is doing a great deal of work; some anxiety was expressed lest they be doing a great deal more than was asked of them, and pro- ceeding already to the formulation of tag sets. The objectives given in SC R13, while they agree with what the group is doing, go beyond those assigned in AI4 P1. The minutes of the WG meeting should be distribut- ed. Wendy Plotkin to disseminate minutes of the AI4 meeting in South- ampton Due: asap The committee felt it essential to articulate a transition from the work on the original objectives (planning of work needed on historical text types and historical study) to a new phase with separate work groups to work on separate text types and analytic procedures. Only such an explicit transition will allow adjustment of the WG memberships to include North Americans. LB was assigned to draft a note to Green- stein to this effect and circulate it to the steering committee. LB to draft note to Greenstein about the need to do planning and tag-level work in distinct phases. Due: asap The committee was pleased overall with the work being done by this group. AI 5: machine-readable dictionaries This group is setting up its next meeting. AI 6: computational lexica AI6 was to meet in Berkeley overlapping with the SC meeting. AI 7: terminological data The committee was pleased with the progress and activity of this group. General The work groups need to be reminded by letter: 1. to circulate minutes of all meetings 2. to file travel expenses early 3. to schedule meetings and publicize their dates well in advance so that other TEI participants can attend as appropriate 4. to bear the topics of other work groups in mind (a list should be included in the letter) 5. that time is short and much remains to be done It would also be useful to have the WG members more educated about SGML and the details of P1. The editors were asked to urge North Ameri- cans to attend the Providence workshop. editors to urge North American WG members to attend Providence workshop Due: asap 5 5 5. AFFILIATED PROJECTS The editors were asked to remind consultants and affiliated projects that 30 November 1991 is the deadline for submission of their major examples. Each project was discussed briefly, with results as follows: * ARTFL may require a site visit from Elli Mylonas, as Mark Olsen can- not attend the Providence workshop * DW and LB should speak to Liberman about the ACL DCI and the TEI: Liberman should provide a text sample and user response form, if possible. DW, LB to talk to Mark Liberman about DCI's participation as AP Due: asap [Not explicitly noted: this project may also require a site visit from its consultant, LB. -MSM] * No native-format samples yet from BNC, Bar Ilan, Prague, Leiden, Middleton, N.E.C., Perseus, Stockholm, Tudor Text Base. * Samples received from Georgetown, Vassar, Milton project, Nietzsche, and Brown. * SH to deal with Tudor Text Base (cancel relationship based on commu- nications and timing difficulties); NI will send TTB documentation to SH. NI to send Tudor Text Base documentation to SH Due: not specified Decisions made: 1. funds allocated for site visit to ARTFL 2. DCI status to be sorted out on semi-urgent basis 3. paperwork needs sorting out for all projects 4. workshops to be followed up by letter from editors 5. when serving as TEI consultants to projects, editors to receive same honorarium as other consultants editors to draft and mail follow-up letter after workshops Due: after workshops 6 6 6. TD AND ML COMMITTEES LB reported that Marianne Gaunt is willing to host a TD meeting this autumn at Rutgers, to review criticisms of the TEI header, revise the header, and improve the treatment of bibliographic citations. The edi- tors were asked to discuss this with Dominick Wujastyk. editors to discuss autumn TD meeting with Dominik Wujastyk Due: unspecified The committee asked that all documents sent to work group or working committee heads be sent automatically to all SC members as well. MSM to ask Wendy Plotkin to adjust standard practice accordingly Due: asap The editors reported briefly on the status of the ML committee; no action was taken. 7 7 7. EDITORS' REPORT ON OTHER ACTIVITIES SH asked that the editors consistently file trip reports and inform the SC regularly of things which impinge on the TEI. DW asked that a cumulative list of talks and papers be maintained, which was given the number SC R14. editors to file regular trip reports Due: as appropriate editors to compile and maintain SC R14, list of talks and papers on TEI Due: asap The group reviewed relevant events of the coming months: * LB, SALT Club, London, 26 June 91 * Oxford workshop, 1-5 July 91 * Providence workshop, 22-26 July 91 * Milton Symposium, Vancouver, 5-7 August 91 (LB may be unable to attend) * AI2 meeting, Oslo, 9-10 August 91 (LB will attend) * AHC and AI4 meeting, Odense, 28-30 August 91 (LB will attend) * New OED meeting, Oxford, 29 September - 1 October 91 * SGML 91, 21-23 October * American Academy of Religion / Society for Biblical Literature (Computer-Assisted Research Group meeting), Kansas City, 23-26 November 1991 (MSM and LB will talk) * CATH 91, Oxford(?), 16-18 December 1991 * MLA, 27-30 December 1991 (TEI session sponsored by ACH; MSM and NI will attend) Also mentioned were the corpus workshop in Pisa (not yet firmly scheduled) and meetings in Berlin and Avignon (dates not recorded). To ease in the recording of talks and papers, LB will devise a simple form for TEI participants to report them on, covering who gave the talk, its title, the name of the conference, etc. LB to design talk/paper report form for TEI use Due: not specified editors and Wendy Plotkin to produce and maintain log of forthcom- ing and past events Due: upon receipt of information from SC Document number: TEI SC R14 SC to provide information to editors for log of events Due: asap The committee asked the editors about their relationship with the English Poetry project of the publishers Chadwyck-Healey. The editors gave it as their opinion that no conflict of interest existed, and assured the committee that no non-disclosure agreement with Chadwyck- Healey covered the details of the encoding scheme for the English Poetry project. The steering committee asked to be notified of any contacts by edi- tors or steering committee members which involve either private finan- cial arrangements or the preparation of commercial products. MSM reported such contacts with Chadwyck-Healey (UK) regarding the English Poetry project, Chadwyck-Healey (US) regarding their Patrologia Latina project, and Dragonfly Software regarding the inclusion of simple SGML-awareness in their text-base software. The first two involve con- sulting fees. LB reported work with Chadwyck-Healey (UK) on the English Poetry project, with Oxford University Press/Oxford Electronic Publish- ing on proposals for the Oxford Text Analysis System, and the Milton project. SH reported that in connection with her duties at OUCS she had discussed OTAS with Oxford University Press. 8 8 8. FORTHCOMING WORKSHOPS The committee examined the tentative schedule for the Oxford workshop and pronounced it good; a brief report was requested after the fact. AZ stressed the importance of the workshop going well. editors to send brief report to SC about workshops Due: after workshops 9 9 9. REPRINT OF GUIDELINES MSM reported that the camera-ready copy had been sent, with only the correction of three or four typos, to the printer; copies were expected soon. [Received in Chicago 28 June 1991, in Oxford 11 July 1991.] 10 10 10. BUDGET SUMMARY We appear to have adequate money, and are underspending substantially on travel, due to the dearth of large meetings. AZ and MSM noted that all 33000 ECU of the EEC contract for 1990-91 had been committed, but not yet all spent. The committee authorized 7500 ECU of EEC funds to subsidize AZ's TEI-related travel. AZ has requested a 20% increase in funds for 1991-92, equally divided among the lines for Oxford, Oslo, and ACH (travel). The contract has been delayed owing to illness of one of the responsible individuals in the EEC; in the interim, the TEI has committed $22,500 in Mellon funds to cover the Oxford contract for the next year in case of need. It was agreed that AZ and SH should write a letter to the head of DG XIII expressing the TEI's gratitude for the support of the EEC, which has apparently not been made as clear as might be desired. SH, AZ to write letter to head of DG XIII thanking EEC for its support Due: immediately The two-year term for the Mellon grant will expire this autumn. DW was assigned, as the recipient of record, to write Mellon requesting an extension of time in which to spend the $100,000. DW to write Mellon to request extension of term of grant Due: asap The committee expressed its satisfaction with the financial reports prepared by Terry Ann Nissly. 11 11 11. SOFTWARE PURCHASES At its last meeting, the committee had authorized $5000 for software purchases for TEI work, to be expended at the discretion of the editors to make software available where needed by work groups and affiliated projects. LB reported as follows: * ten copies of Mark-It and Write-It have been received, of which sev- eral were spoken for (Harry Gaylord, Elaine Brennan, Alan Melby). * A tentative arrangement with SoftQuad would allow the TEI to pur- chase copies of Author/Editor and RulesBuilder for a 60% discount ($200 for a Mac, $278 for a DOS Window version), with a restricted- use license forbidding commercial applications; the current inten- tion is to purchase ten, following the pattern established with Mark-It and endorsed at Tempe. * LB has received a demonstration copy of EASE (by E2S, a respected CASE tools development firm) and they have said in a fax that they will sell us copies with a restricted-use license for between 50 and 100 pounds. EASE has a DTD editor and a document-instance editor. * DynaText (by Electronic Book Technologies) has been available to the TEI and anyone connected with the TEI at an 80% discount for some time (at the instigation of Steven DeRose, their principal software architect and a member of TR), but the base price makes even this discounted price unaffordable for us. * LB hopes to persuade Software Exoterica to make some arrangement with us, but nothing has yet been agreed. [Early in July this changed. -MSM] The agreements made so far require the TEI to act as a first line of consulting and bug reporting, so that the vendors deal only with us, and not with all TEI users. SH expressed concern about the responsibilities involved, and it was agreed that the TEI should make clear to anyone purchasing software through us that we cannot be responsible for provid- ing full support for this software and that should the TEI cease to exist organizationally they will be without support for their software unless they make other arrangements. The amount authorized for software purchases was raised to $10,000, to be disposed of at the editors' discretion. LB is to continue negoti- ations with vendors, and use his own judgment in avoiding rash commit- ments of TEI resources. Availability of this software may be announced at the affiliated project workshops; if copies remain thereafter, they may be announced further to work group heads and other affiliated projects. 12 12 12-13. TIMETABLE AND WORK PLAN FOR COMPLETION OF SECOND CYCLE These two agenda items were merged. After discussion, the following schedule was agreed upon: * late October / early November: meetings of TD, TR, AI, ML, prefera- bly in one large joint meeting with some plenary and some parallel sessions * 30 November 1991: input cutoff for version 2 of Guidelines * 1 January 1992: release of version 2 of Guidelines (publicly: "early January") * 15 March 1992: input cutoff for version 3 (alpha) of Guidelines * 5-9 April 1992: ALLC/ACH conference, present current state of ver- sion 3 of Guidelines * 30 April 1992: final revision, mailing of version 3 (beta) of Guidelines to Advisory Board and other TEI participants * 15 May 1992: Advisory Board to have received version 3 (beta) * 30-31 May 1992 (pending availability of sites in Chicago): Advisory Board meeting, University of Illinois at Chicago * 30 June 1992: version 3 revised as per comments of Advisory Board, TEI cycle 2 comes to an end SH to post a description of the schedule to TEI-L (excluding the dates of 30 April and 15 May 1992). Due: not specified editors to publicize the internal time-table within the TEI Due: asap The editors were also assigned to circulate an outline of version 2 of the Guidelines by the end of July. AZ suggested they should also discuss with the work group heads exactly what the TEI is expecting from the work groups ("a new section on X," "a revision of section N.N.N" etc.), ask for outlines of the sections as soon as possible, and visit the work groups where possible to inspect their work. editors to circulate outline of version 2 of Guidelines Due: 31 July 1991 Document number: ED W23 "Outline of Contents, Version 2 of TEI Guidelines" editors to summarize comments on P1 for SC for September meeting Due: 1 September 1991 Document number: ED W24 "Summary of Comments on TEI P1" Further discussion of the schedule centered around the need for two meetings of each working committee: one in October or November, and one in March. The editors were asked for notes on how comments were being handled. (This should be part of ED W24.) NI suggested that Work Group heads be reminded to inform the editors of special needs regarding work outside their areas, and that the editors request explicit lists of top- ics on which each work group is relying on other work groups' work. After further discussion, it was agreed that in October or November, a joint meeting of TR and AI should be held, together with the heads of all dependent work groups, to integrate work group output and to dispose of comments. First choice for location is Norway, second choice is Chi- cago. LB and SH were assigned to discuss this meeting with Stig Johans- son. LB to inform SJ not to schedule a meeting for TR alone, and not in September Due: immediately SH to contact SJ upon her return from Japan to discuss this meet- ing Due: early July MSM to reserve rooms at UIC for the Advisory Board meeting, and notify SH as soon as possible of exact dates Due: asap SH to write Advisory Board with firm dates for the May meeting Due: upon confirmation of Chicago dates by MSM 13 13 14. GENERAL PUBLICITY SH has written an overview of the TEI (TEI J16) which can be widely circulated; a one-page summary of this overview should be distributed routinely to all new subscribers to TEI-L, and the full overview should be on the TEI-L file server. AZ reported that for a special issue of Literary and Linguistic Computing he hoped to solicit two papers on the TEI, from Terry Langendoen and perhaps from someone else, as well as a short appendix on the TEI. 14 14 15. FUTURE OF THE TEI The committee discussed SH's paper TEI SC W3 "The Future of the TEI: Some Ideas" (appended). The publications listed in section 1.1 were agreed to be desirable, though it was not clear whether the TEI should attempt to produce them all. Section 1.3 was discussed at some length, without final decisions being made. RA suggested that the TEI DTDs should be available electronically; the editors reminded him that the DTDs have been on the TEI file server for six months or more. NI iden- tified five types of software relevant to the generation of TEI files: 1. (free-standing) tools to translate between TEI and other formats 2. macros to run with a specific product (e.g. Word Perfect or Nota Bene macros) and export or import TEI text 3. TEI support from non-SGML vendors 4. TEI support from vendors of SGML-aware software 5. software for generating files which are TEI-conformant from the beginning, such as Author/Editor. The importance of software and training to the eventual acceptance of the TEI was generally agreed to. To the list of preconditions of suc- cess the committee added these points: * f. general publicity (NI) * g. ISO status (RA) * h. facilities for verifying TEI conformance (RA) AZ suggested an elaboration of point (1) (maintenance and develop- ment) in section 1.2. In linguistics, for example, and several other areas, AZ maintained that in June 1992 the TEI would not have accom- plished all it should. It will be our responsibility to ensure that further work on these areas should be done. This need not be done with the committee structure used thus far; indeed, our experiences suggest that funds would be better used on contracts with small groups who are to do the actual work directly, rather than on travel for volunteer com- mittees. One possible solution, which might be acceptable to some with- in the EEC, would be for the TEI to act as an international umbrella organization for the coordination, recognition and dissemination of work to be done by others and funded directly by the EEC. This would pre- clude any future organizational structure which would give the TEI an identity of any particular nationality. At MSM's query, AZ said he thought that this view of the TEI's func- tion would change very little in what we have done to date. We would continue to coordinate work, edit the results, etc. The EEC is inter- ested in working with professional organizations like those responsible for the TEI, to ensure that work funded by the EEC has academic respect- ability. If the TEI disappears, the EEC will continue to fund work on standards for reusability of linguistic resources, but since this work will be European in scope, it will run the risk of failing to gain international acceptance. AZ posed three questions to the committee: 1. is the development of the TEI guidelines done, or will more work remain to be done after June 1992? 2. are the three sponsoring organizations content to continue cooper- ating with each other in this field? 3. is the scheme outlined, of the TEI acting as an umbrella organiza- tion coordinating the work of others, acceptable as a potential form of work after June 1992? To NI's query, AZ replied that the TEI would, under this scheme, retain almost all its current structure and personnel: steering commit- tees, advisory board, editors, and working committees (for the review of work done elsewhere). RA asked whether the TEI would have control of its own program under this plan: if we wanted to add a work group for Egyptology, could we? AZ replied that our control of our own program was an essential point of the plan. DW observed that we could ask for funds for a transitional year while we worked out proposals for furture work; he was assigned to make inquiries with DARPA and NSF. DW to investigate 12-month transitional funding for North American TEI activities for 1992-93 from DARPA or NSF; he thought an answer might be had from DARPA as early as mid-July. Due: asap In summary, it was agreed: 1. The TEI should continue to exist after 1992. 2. The TEI should continue as a project (e''manation) of the sponsor- ing organizations 3. AZ will pursue funding from the EEC, DW from DARPA and NSF, and NI from NEH. AZ to pursue future funding from EEC along the lines described Due: not specified (asap?) NI to make inquiries about possible future funding from NEH Due: not specified DW asked whether the editors would be willing to continue in their current positions after June 1992, and whether their institutional com- mitments would allow them to do so. MSM replied that without a clearer understanding of the intended program of work it was difficult for him to make a firm personal commitment; the UIC institutional commitment, while formally only valid through June 1992, could probably be renewed without grave difficulty. LB also declined to make any commitment until details of the future plan are clearer, and added that the institutional arrangements must definitely be modified if OUCS is to be willing to continue to second him to the TEI; he cannot in good conscience ask his management to renew participation in the TEI on the same terms. SH asked whether it was desirable or necessary, in the light of the preceding discussion, to set up the TEI as an independent entity. DW observed that on AZ's account of the EEC's interests, independence for the TEI would complicate rather than simplifying matters. NI, AZ, and DW were assigned to ask the funding agencies for their views on the mat- ter. NI, AZ, DW to inquire with NEH, EEC, and DARPA (respectively) regarding their views on incorporation of the TEI; NI also to ask for NEH views / policy on publication of the guidelines Due: not specified (asap?) The agenda for the next SC meeting will include reports on the prog- ress of these inquiries. 15 15 16. POSSIBLE JAPANESE INVOLVEMENT IN TEI After discussion of the keen Japanese interest in the TEI, it was agreed that if the Japanese can fund it, Japanese representatives may attend the TR and AI meetings in November and/or March, and can work with Harry Gaylord in work group TR1. 16 16 17. COMMUNICATIONS FROM FRANCISCO MARCOS MARIN SH was assigned to write to Francisco Marcos Marin thanking him for the interest of the Spanish societies he represents but explaining that for obvious reasons the TEI advisory board cannot include purely nation- al bodies and reminding him that Spain is represented on the TR commit- tee. 17 17 18. DATE OF NEXT MEETING The date of the next meeting was set for 28-29 September 1991 in Oxford; a later meeting may be held in October or November at the joint TR/AI meeting. Following that, a meeting was tentatively scheduled for 18-19 January 1992 at a location undecided. 18 18 19. ANY OTHER BUSINESS There was no other business, and the meeting adjourned at 3:30, 17 June 1991. Draft July 13, 1991 (18:28:43) TEI SCM18 SC Berkeley Minutes page 2 ------------------------------------------------------------------------ Appendix A Actions Actions For convenience, actions assigned at this meeting are summarized below. * SC 1. to provide information to editors for log of events, asap * N.N. (not assigned) 1. to ask Ian Lancashire to serve 2. to speak to Biber, ensure the WG will touch on all objectives 3. to contact David Robey, ask to serve as head, inform of mem- bership * SH 1. to write letter to head of DG XIII thanking EEC for its sup- port, immediately (with AZ) 2. to post a description of the schedule to TEI-L (excluding the dates of 30 April and 15 May 1992), not specified 3. to contact SJ upon her return from Japan to discuss this meet- ing, early July 4. to write Advisory Board with firm dates for the May meeting, upon confirmation of Chicago dates by MSM * NI 1. to send Tudor Text Base documentation to SH, not specified 2. to make inquiries about possible future funding from NEH, not specified 3. to inquire with NEH regarding their views on incorporation of the TEI and to ask for NEH views / policy on publication of the guidelines, date not specified (asap?) * DW 1. (with LB) to talk to Mark Liberman about DCI's participation as AP, asap 2. to write Mellon to request extension of term of grant, asap 3. to investigate 12-month transitional funding for North Ameri- can TEI activities for 1992-93 from DARPA or NSF, asap 4. to inquire with DARPA regarding their views on incorporation of the TEI, date not specified (asap?) * AZ 1. to pursue future funding from EEC along the lines described; date not specified (asap?) 2. (with SH) to write letter to head of DG XIII thanking EEC for its support, immediately 3. to inquire with EEC regarding their views on incorporation of the TEI, date not specified (asap?) * editors 1. to draft charges to work groups on literary text types, imme- diately 2. to urge North American WG members to attend Providence work- shop, asap 3. to draft and mail follow-up letter after workshops, after workshops 4. to discuss autumn TD meeting with Dominik Wujastyk, unspeci- fied 5. to file regular trip reports, as appropriate 6. to compile and maintain SC R14, list of talks and papers on TEI, asap 7. (with Wendy Plotkin) to produce and maintain log of forthcom- ing and past events, upon receipt of information from SC (TEI SC R14) 8. to send brief report to SC about workshops, after workshops 9. to publicize the internal time-table within the TEI, asap 10. to circulate outline of version 2 of Guidelines, 31 July 1991 (ED W23 "Outline of Contents, Version 2 of TEI Guidelines") 11. to summarize comments on P1 for SC for September meeting, 1 September 1991 (ED W24 "Summary of Comments on TEI P1") * LB 1. to pursue Paul Ellison asking for minutes of the WG's meeting and a plan of further work, asap 2. to contact J. Barnard for information and to nudge him, asap 3. to mail a copy of TEI P1 to Jacqueline Hamesse, asap 4. to contact Dan Greenstein for candidate members, asap 5. to contact Corns, asap 6. to draft note to Greenstein about the need to do planning and tag-level work in distinct phases., asap 7. to design talk/paper report form for TEI use, not specified 8. to inform SJ not to schedule a meeting for TR alone, and not in September, immediately * MSM 1. to ask RK for schedule of work and response to objectives for 15 July, asap 2. to contact Elizabeth Brown of AHA for candidate members, asap 3. to contact David Chisholm, asap 4. to contact Elli Mylonas and ask to serve, also ask whether she is willing/able to serve also on mss or verse and if not ask for possible alternates, asap 5. to ask Wendy Plotkin to adjust standard practice accordingly, asap 6. to reserve rooms at UIC for the Advisory Board meeting, and notify SH as soon as possible of exact dates, asap * Wendy Plotkin 1. to disseminate minutes of the AI4 meeting in Southampton, asap 2. (with editors) to produce and maintain log of forthcom- ing and past events, upon receipt of information from SC (TEI SC R14) Draft July 13, 1991 (18:28:43)